Should You Use Abbreviations on a Resume?

Should You Use Abbreviations on a Resume?
Share This Post

Should you include your full name or use only initials when writing resumes? Should you spell out every word or leave them off altogether?

Resumes are often the first impression employers get from potential job candidates. They want to see that you’re professional and well-organized. If they don’t recognize your name, they might assume you’re unprofessional or careless.

There are pros and cons to using either option. Some experts say leaving your name off your resume makes it easier for recruiters to contact you. Others argue that leaving your name off your resume shows you’re confident enough to take control of your career.

If you intentionally omit your name, include all relevant information about yourself in your cover letter.

You can also opt to abbreviate your name if you work with an employer who prefers this format. In addition to saving space, shortening your character is more professional than spelling it out.

In this article, we’ll break down the pros and cons of both options so you can decide whether you should use abbreviated names on your resume.

What is a resume abbreviation?

A resume abbreviation is when you shorten your last name into one or two letters. For example, if your last name is Smith, you could write “Smith” instead of “S. Smith” or “SMITH.”

Some people prefer to use their middle initial as part of their surname, while others feel it’s too much to add. Either way, there are many different ways to abbreviate your name.

Why would someone do this?

Some think abbreviating their name will help them stand out among other applicants. Remembering a long list of names may be hard, but most hiring managers have seen hundreds of resumes.

They know how to spot a sloppy application. So if you’re worried about being overlooked because of your lengthy name, consider shortening it.

Another reason some people choose to abbreviate their name is that they’re applying for jobs without providing their full name. This includes positions such as customer service representatives, salespeople, and administrative assistants.

For these types of jobs, it’s common practice to abbreviate your name since you won’t need your full name during the interview process.

How does this affect my chances of getting hired?

Whether you use your full name or abbreviate depends on the position you’re applying for.

For example, if you’re looking for a marketing manager role, you shouldn’t abbreviate your name. However, if you’ve applied for a customer service representative position, you should keep your full name on your resume.

Your name is important because it helps employers identify you. When they read your resume, they look at your character and try to match it up with the person they’re interviewing.

If you’re applying to a company that uses a database system, you should leave your full name on your resume. If not, then you should abbreviate it.

So which is better: To be professional or to save space?

Here are some tips to help you decide whether to use abbreviated names on your resume:

1. Consider Your Career Goals.

The most important thing to consider when deciding whether or not to use abbreviated names is what you hope to accomplish by listing your name on your resume.

Are you looking to land a new job? Or do you want to keep your current position?

You need to list your full name if you’re trying to land a new job. It will allow potential employers to learn more about you, including your experience and skills.

However, if you’re keeping your current position, you may want to leave your name off your resume. This way, you won’t have to worry about losing your job.

2. Choose Your Format Wisely.

Most people agree that using abbreviations on your resume is a good idea. But there are several different options available.

Some companies prefer to have their employees use only their last initial (i.e., “J. Smith”). Other companies require employees to use only their first initial (i.e., “J.S.”)

Some companies allow employees to use both their first and last names. However, those who use their first and middle initials must spell out the middle initial. For example, if you used “J. S. Miller” instead of “J. Smith Miller,” you would lose points because you didn’t spell out “Smith.”

3. Keep in Mind Who Will Read Your Resume.

Before you make any decisions about how to write your resume, think carefully about who will read it.

Will you send it to a hiring manager at a company where abbreviations are customary? Or will you send it to someone whose company doesn’t have such a policy?

4. Make Sure Your Name Is Legible.

Finally, make sure that your name is easy to read. Don’t use fancy fonts or typefaces. Instead, stick to simple, readable fonts like Times New Roman.

Make sure that your name is large enough so that it stands out. And make sure that it’s easily legible.

5. Check With HR Before Making Any Changes.

It’s always best to check with your human resources department before making any changes to your resume. They can advise you on presenting yourself professionally while maintaining your privacy.

6. Be Creative!

Feel free to try something innovative. If you know that your company uses abbreviations, why not create a special section on your resume for them? Include the initials of your last name followed by your title.

For example, “J.S. Millers, Senior Project Manager.”

7. Avoid Using Exclamation Points!

Don’t overuse exclamation marks (!). They can look unprofessional and distract from your message.

8. Leave Room for References.

Remember to include room for references on your resume. Many career experts recommend leaving at least one-third of your resume blank.

9. Consider Adding an Objective Statement.

An objective statement should clearly describe your goals. For example, “I am interested in pursuing opportunities in sales management.”

10. Proofread Your Resume.

One final tip: proofread your resume before sending it out. Try to catch any spelling errors or other mistakes.

Why Include Your Name on Your Resume?

The main reason most people put their name on their resume is that that’s what’s expected by employers. It’s common etiquette for professionals to sign letters and emails as Mr. or Ms.

It’s also customary for people to include their last names when applying for jobs. However, many companies have changed their hiring policies since the recession. As a result, some companies no longer require applicants to list their last names.

Some recruiters prefer to contact everyone by email instead of snail mail. This saves time, but it also means you must include your full address for the recruiter to reach you.

If you do receive a handwritten letter requesting additional information, be sure to respond promptly. A delay could cost you the opportunity to interview.

Another reason you may want to include your name on your resume is to give your resume a personal touch. When someone reads your resume, they will know that you wrote it personally.

This gives you a leg up over applicants whose resumes look like a committee wrote them. It also demonstrates your professionalism and commitment to the job.

However, there are times when omitting your name is optional. For example, if you’ve worked at multiple places over the years, it would be redundant to list your previous positions. Also, if you change careers frequently, including your current position is not necessary.

How Can I Leave My Full Name Off My Resume?

If you’re worried about including your full name on your resume, here are some tips:

1. Make Sure Your Last Name Is Correctly Spelled.

Many people think their last name looks fine even though it has been misspelled. To avoid embarrassing mistakes, check your last name before submitting your resume to ensure everything is spelled correctly.

2. Create a Cover Letter That Includes All Relevant Information About Yourself.

When you write a cover letter, include any relevant information about yourself. For example, if your resume lists your current occupation as “Software Developer,” then mention how long you’ve held the role and what kind of projects you’ve completed.

3. Don’t Be Afraid to Ask for Help.

Don’t hesitate to ask friends or family members for help formatting your resume or cover letter. They can offer valuable feedback that will improve your chances of landing the job.

Land More Interviews With A Professional Resume

Get a professional resume review from a certified career expert

4. Keep Your Contact Info Up to Date.

Ensure all your contact info (phone number, email address, etc.) is correct. You can avoid losing out on opportunities if you update these details regularly.

5. Proofread Your Resume Before Submitting It.

Finally, proofread your resume before you submit it. There’s nothing more frustrating than sending your resume off only to find spelling errors or grammar issues.


Whether you use abbreviations or leave them off your resume depends on your situation. The most important thing is to tailor your resume to fit each job opening.

Remember, the goal of your resume is to get an interview, so make it count!

Your resume should highlight your skills and experience while being concise and easy to read. Include only the information that is pertinent to the job opening.

Also, keep in mind that recruiters typically spend less than two minutes reviewing each applicant’s resume. So, make sure yours stands out from the crowd.

Our expert resume writers can assist if you need help with your resume. Call us today!

Is Your Resume Working?

Get a professional resume review from a certified career expert

Is your resume getting ignored?

Land more interviews and get hired faster with a professional resume written by career experts.


Resume + Cover Letter

$ 199
  • Professionally written resume - By experts that know your industry
  • Formatted for success - Formatting that will get an employer's attention.
  • Keyword optimized - Your resume will be optimized to pass through Applicant Tracking Systems.
  • Collaborate with writer - Work directly with your resume writer for a personalized experience
  • Cover Letter - Employers are 40% more likely to read a resume with a cover letter.

Contact Us

Contact us if you have any questions

Monday - Friday, (9am - 5pm EST)


Priority Support


(786) 474 - 6976