Best Subject Lines When Sending Your Resume in an Email

Share This Post

Don’t let your email go unnoticed or unread while sending your resume.

When you send your resume, the first thing a hiring manager or recruiter sees is your email address. Hiring managers receive hundreds of emails per day. This means that your job application subject must catch their attention and spark their interest. The email with your resume attached might be lost or ignored in an email shuffle.

Learn how to create the perfect email subject line that will get your email noticed.

Land More Interviews With A Professional Resume

Get a professional resume review from a certified career expert

What a subject line means for resumes in emails

You might think that the subject line of an email application for a job should be something like “Resume For [Your Name]” or “Resume For [Job Listing]”. However, you can use the subject line to grab attention and get the hiring manager’s attention. The reader will not delete your resume if they are interested in it immediately. Consider creating a memorable and positive subject line for your resume when you send it via email. It should be visual, with just a few words, that conveys your message. Find out why it is important to immediately impact the recipient of an email and what steps you can take to make it stand apart.

Work with one of our team experts that can help you enhance your resume and land that dream job!

7 suggestions for enhancing the subject line of a resume

Here are some guidelines to help you get someone to open your email, look over your resume, and read your message.

1. Remember to include a subject line!

The number one rule for writing a topic line is writing it. Although it may seem obvious, have you ever spent so much time pondering over a message and then completely forgetting to fill out this field? Athena Consultants’ Tara Goodfellow, Muse’s career coach and owner of Athena Consultants says “It must have one, or I will think you’re spam.” A message without a subject line could be filtered to spam and not make it to an inbox. The recipient may still delete it or archive it if it doesn’t. This is especially true if they don’t know the sender’s identity.

2. Keep it professional

“I have seen emails that said, “What’s up?” “What’s up?” in the subject line. Davis warns that this is a big mistake. Sending out your resume is a professional task. Don’t share your personal information with strangers (or acquaintances) and avoid using familiar language.

It’s not enough to have a subject line. Your email address is also important in making a first impression. Goodfellow suggests that you review your email address to see how it will be perceived and received. She says that it might be something you mean, such as an old nickname or an inside joke. But to someone unfamiliar with you, “it won’t come across as professional.” “Create a brand new one!”

Davis suggests that you stick with a combination of your last and first names, as well as initials. However, you might need to add numbers if you have more than one name. He advises against AOL and Yahoo domains. “As recruiters, we automatically think that this dude is old. “nsyncfan4eva”, a domain that is AOL, is it? It’s not great. But “Carlos. Ximenez with a Gmail Domain? Much better.

3. Be brief

People are more likely to check their emails via smartphones than ever before. This means that you need to consider the fact that they will only see a limited amount of words before your subject line is cut off. Mailchimp recommends that you limit your subject line to nine words and 60 characters. Davis suggests that you keep your subject lines short and use the first few words to get the point across. “Less is More.”

4. Follow the Directions

You will see a note at bottom of job descriptions instructing you to send your resume and any other materials to an email address for certain roles. Wilson says that some of the general job inboxes have a particular format. It’s important that you keep this in mind. Follow that. Subject line: Senior product designer #29881.”

You will need to use the subject line that they provide you with. They may have filters that sort and direct messages to the correct folder or person. Follow these instructions to ensure your resume gets to the right place and makes a good impression. Instructions. Completely. Goodfellow states that in many cases, it is the first time they have ever assessed you. Make it positive.

Land More Interviews With A Professional Resume

Get a professional resume review from a certified career expert

5. Include Relevant Details

Even if the subject line is not specified, it’s important to include all relevant information. If you are applying for a job, include the job title and/or job code. You can use the following example: “Full-stack Engineer #1769 – Asha Murray” or “Regarding social media manager role, 4/18.” Mention if you were recommended or referred by someone. You might try: “Referred to Maya Katz” or, “Following up upon Kevin’s introduction.”

Your name is not a bad idea. It might be “Product marketing manager position application – Noah Cohen” and “Application to UX researcher position (Tiffany White).

6. Highlight your Value

Your pitch can be started right in the subject line. Include relevant education, credentials, and skills. Wilson advises that emails should be written from the viewpoint of the person who will be reading them. What is the most important or priority for the person who will be reading your email? What are you asking them to do?

You might, for example, write “Senior staff accountant job- Jess Lai CPA” or “Regarding English teacher role (#3392-Teacher Of The Year”) when you submit your application.

7. Proofread!

You should make sure to proofread your cover letter and resume for typos and errors. Then, have it checked again by a trusted friend or family member. It is just as important to proofread your subject line. It might be your first impression, and you don’t want it to be your last.

“I still need to do this. Goodfellow states that when I type my last name (and it’s very long), I have two Os as well as two Ls. The last thing I want to hear is from someone who thinks I can’t spell my last name.”


Short and concise are the best subject lines for job applications. However, you should include your job title, job ID, or other details so the employer knows why you are emailing.

To guarantee a hiring manager or organization responds to your employment query more quickly, please state in the subject of your email if you were referred to them by someone you know.

You can also use the email subject line examples from earlier in this article to help you create your email subject. This will increase the chances of your job application being seen and opened quickly. It will allow you to get more interviews and be able to find a job quicker.

If you find yourself struggling to look for your dream job, we can help you by enhancing your resume with the help of our team of experts that can definitely help you with crafting an ATS-friendly resume.

Is Your Resume Working?

Get a professional resume review from a certified career expert

Is your resume getting ignored?

Land more interviews and get hired faster with a professional resume written by career experts.


Resume + Cover Letter

$ 199
  • Professionally written resume - By experts that know your industry
  • Formatted for success - Formatting that will get an employer's attention.
  • Keyword optimized - Your resume will be optimized to pass through Applicant Tracking Systems.
  • Collaborate with writer - Work directly with your resume writer for a personalized experience
  • Cover Letter - Employers are 40% more likely to read a resume with a cover letter.

Contact Us

Contact us if you have any questions

Monday - Friday, (9am - 5pm EST)


Priority Support


(786) 474 - 6976